Motivation is the process of inducing others to do a particular task. In other words, it is encouraging people to act. Motivation is like one big concept. Inside motivation, there are three sub-concepts – motive, motivation, and motivator.
Motive is the inner state of mind. It initiates and controls human behavior. The motive corresponds to the wants and needs of people. Similarly, motivation is the process of starting the action. In other words, it refers to doing or acting. Motivation understands the needs and wants of the employees. Then, it utilizes them. Likewise, a motivator means the technique. It is the method for motivation. For instance, promotion, pay raise, bonus, etc. are a few motivators.
Motivation is either intrinsic or extrinsic. Intrinsic motivation comes from within. It does not depend on external factors. For instance, there is a person who works to gain knowledge or develop skills. It is intrinsic motivation.
On the other hand, extrinsic motivation depends on external factors. For instance, there is a person who works for a promotion or pay raise. It is extrinsic motivation.
In an organization, it is necessary to motivate the employees. Motivated employees are likely to perform their best. They put all their effort into their task. Hence, it helps to achieve the organizational goals. Also, it improves the work environment.
IMPORTANCE OF ORGANIZATION MOTIVATION
The mentality of people is responsible for everything that the person does. It is accountable for every decision the person makes. So, a proper thought towards work is very crucial. And it can come from motivation. Some importance of organization motivation are:
- An increase in productivity
Motivation increases the productivity of an organization. Motivation understands the needs of employees. It fulfills their needs. Due to this, employees will be willing to work hard. They will put more effort into their strategies. Hence, the productivity increases.
- Increase in the efficiency
The efficiency of an employee does not depend on his/her abilities only. It also depends on their attitude towards the work. Motivation improves the mindset of a person. It enhances a positive mentality. So, a motivated employee will have a quality attitude towards the work. Therefore, it increases the efficiency of the work.
- Increase in employee commitment
Motivation also increases employee commitment. Motivated employees put their best effort into their particular work.
- Improved employee satisfaction
Motivation addresses the needs of the employee. It improves employee satisfaction. Also, employee satisfaction is necessary for an organization. It increases the positive growth of an organization.
- Increase in employee development
Motivation does not help to achieve organizational goals only. It also helps to achieve personal goals. Motivation improves the self-development of an employee. When employees attain their initial goals, then they can relate effort and results. So, it will motivate them to continue with their hard work in the organization as well.
- Ensures a loyal workforce
Motivation also ensures a loyal workforce to an organization. A motivated employee has good morale. S/he is committed to the organization. Also, they commit organizational goals and objectives. Hence, motivation results in a loyal workforce. Also, it reduces the turnover ratio. It increases employee retention. Due to this, there is less chance of information leakage of an organization.
- Ensures a reactive workforce
The only permanent thing is change. An organization does not remain the same forever. So, it is necessary to have a reactive workforce. Employees should be able to adapt to changing work environments. They should be able to react to the changes. It ensures the smooth functioning of an organization.
WAYS TO INCREASE ORGANIZATION MOTIVATION
- Improving communication
Improving communication is the easiest yet most effective way to increase organization motivation. Having a positive conversation with the employees can make them feel positive. It is better not to rely only on meetings or emails. You should talk to the employees in person as well. Also, sometimes have a conversation on personal stuffs. It improves the communication.
As a manager, a person can set aside a few minutes every day to have a conversation with the employees. Or the manager can also join the employees during lunch breaks. It makes employees feel like they are a valuable part of the team. Also, it makes the manager a leader instead of a boss.
When the employees feel important, they are motivated. They want to do good for the company. So, they put their hard work and effort into their task.
- Value the work of the employees
Managers should appreciate the work of the employees. They should thank the employees for helping to achieve the goals and objectives. Due to this, employees will feel proud and valuable. They will engage in their assigned task and work hard. The size of the work does not matter if the employees are aware of their importance.
Also, valuing the work does not always mean spending on the employees. Managers don’t need to buy gifts, give a raise, or promote the employees. They can simply talk and acknowledge their efforts.
Moreover, acknowledging the work of the employees build trust. It increases their loyalty. Also, they feel motivated to work harder.
- Maintaining a positive workplace
One of the reasons for lack of motivation is a negative work environment. Therefore, management should maintain a positive workplace. The managers can take surveys to have a positive workplace. Also, they can have feedback from the employees. In doing so, managers can know about the problems. Then they can take action.
Moreover, greenery helps to increase positivity. So the management can add various floras around the workplace. Likewise, some positive quotes can maintain a positive environment.